Labour and social security law

The law firm offers a wide range of services related to labour law in the Polish Labour Code, helping entrepreneurs already operating and planning to enter the Polish market in managing relations with employees and in ensuring compliance of the company’s activities with the provisions of labour law.

Here are the key services we offer in this area:

1. Drafting and analysis of employment contracts for a fixed-term, indefinite, and trial period, in accordance with the requirements of the Labour Code, drafting of mandate contracts, and specific work contracts as well as advising on their application, development of specialist contracts for management staff, including so-called management contracts.
2. Assistance in the creation of work regulations adapted to the needs of the company, taking into account provisions concerning the organization of working time, the obligations of the employer and employees, the development of rules of remuneration, bonuses, allowances, awards, and other financial or in-kind benefits for employees, the creation of internal procedures aimed at preventing discrimination and mobbing in the workplace.
3. Advising on cases concerning the termination of employment contracts (by agreement of the parties, with or without notice), support in procedures related to collective redundancies, and representation before labour courts in the event of disputes related to the unjustified or illegal dismissal of employees.
4. Support in creating work schedules, and assistance in compliance with regulations concerning drivers’ working time (including settlement of shifts, breaks, and rest).
5. Disputes with employees and representation before the labour court: advising on resolving disputes between the employer and the employee, including those related to violation of labour law, unpaid wages, mobbing, or discrimination.
6. Advising on the employment of foreigners, including obtaining work permits, residence cards, and meeting other formal requirements, posting employees abroad.
7. Health and safety advice, including implementation of legislation on health and safety training, occupational risk assessment, and accident response at work.
8. Inspections and audits of compliance with labour law: support in the preparation of documentation and procedures in case of State Labour Inspectorate inspections, analysis of compliance of the company with labour law regulations, and legal audits (compliance).
9. Advising on the prevention and response to allegations of mobbing, discrimination, or unequal treatment in the workplace, and preparation of anti-mobbing procedures.
10. GDPR in the workplace – support in the protection of employees’ personal data in accordance with the provisions of the GDPR, including the development of data protection policies, information clauses and regulations, risk assessment, and incident management, advice on the legal collection, storage, and processing of employee data, including sensitive data (e.g. health).

The proposed services help entrepreneurs in the management of personnel, in compliance with the provisions of labour law, and protection against possible claims from employees and inspections of offices.

Social Security Law – how can we help?

In order to operate freely and develop, an entrepreneur should, among others, legally manage employment, avoid potential penalties for violations of regulations, and optimize costs related to employment and social insurance.

For our part, we offer:

• advice on the correct registration of employees to the Social Insurance Institution (ZUS) and the calculation and payment of social insurance contributions (pension, disability, sickness, accident),
• Social Insurance Institution (ZUS) contributions in civil law contracts – analysis of whether mandate and specific work contracts are subject to the obligation to pay ZUS contributions, and optimization of employment costs,
• employing foreigners – assistance in registering employees from outside Poland to the Social Insurance Institution (ZUS) and advice on their social and health insurance,
• assistance in reporting accidents at work and advice on benefits due to accidents at work and occupational diseases,
• assistance in preparation for a Social Insurance Institution (ZUS) audit, analysis of compliance of HR and payroll documentation and support during audits, support in response to post-audit recommendations, and preparation of appeals against decisions,
• advising on the optimization of costs related to employment and in the selection of the optimal form of employment,
• social insurance in the case of international work – support in the settlement of social and health insurance contributions in the case of employees employed in Poland but working abroad,
• assistance in pension and disability pension matters.

Don’t let the situation surprise you, protect your business in the field of labour law and social security. Send your inquiry to:

biuro@sobotajachira.pl